Document Management - “Permanent up to Date Information at your Fingertips”

 Is your organization experiencing difficulty in tracking word documents because too many employees save their information to their own PC? IS it difficult to track changes and revisions to documents? Would your company be more efficient if all critical documents and contracts could be stored in a central location, where everyone can have access to them. If these questions resemble the current conditions of your organization, then Tolan, Inc. has the answer to your problems.

 Our document management system allows for a single point of storage for all pertinent information for your clients.

The Document Management Portal Solution

Tolan, inc. provides an organization with the tools to create, manage, control, and distributes electronic documents and files across their enterprise.

Creating an environment that allows for teamwork and collaboration, organizations reduce costs and improve efficiencies by minimizing time spent locating mission critical information. Our document management portal allows for the instant exchange of files and documents to ensure that current informatio

n is readily available.

A Portal without bounds

The Tolan, Inc. document management portal provides employees and management with a comprehensive view into the organization. All information is centrally stored and accessible via the web.

  Benefits

• Distribute Corporate Information
  The portal provides the means to share corporate knowledge and distribute that information to all employees, vendors and customers. 
• Provide the Right Information
  Real time delivery of pertinent information to users based on their function, group membership or staffing level.
• Easy to Use Interface
  This provides a quick learning curve where users with minimal computer experience are able to utilize the potent features and functionalities of Tolan, Inc.’s document management application.

Do You Need Tolan, Inc. Document Management?

Can each employee quickly locate any relevant document created by any other group member?

If not, how long does a typical "document quest" take?

How often is your staff searching for documents?

Can you call up a list of documents and, simply by looking at the list, know the nature of each?

Is it clear which client any given document is associated with from the file name?

Are documents consistently labeled and stored?

Can you easily gather together desired documents that happen to be physically dispersed throughout your network?

Do you have a single point of access to your document repository, such that a single query will turn up all relevant documents regardless of physical location, format, and source application?

Can you count on key staff members having the capability to view any document, regardless of source application (e.g. spreadsheets, graphic files, word processing documents, database tables, etc.)?

Can you control who can see each document? Who can edit documents?

Do you have a detailed record delineating every action taken by every user on your system with respect to every document in your repository?

Do obsolete files linger on, consuming space, requiring nightly backup?

Do key historical documents end up missing in action?

Have different employees made changes to the same document only to cancel out each other's changes.

Can you quickly call up a list of documents related to a particular Matter? Or by a specific Author?

Can you quickly locate any document in your firm associated to a particular client?

Is there ever any doubt as to which copy of a document is the authoritative version?

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